Georgia Dental - Central District


CDDS Constitution, Bylaws, Policy Manual
1 CONSTITUTION OF THE CENTRAL DISTRICT DENTAL SOCIETY 1993 ARTICLE I This organization shall be called the CENTRAL District Dental Society. ARTICLE II The objects of this Society shall be: To advance the Dental Profession in education, science, and good fellowship; to encourage dental and oral research; to disseminate, in the profession, knowledge of dental discoveries and inventions; to promote free and liberal discussion and exchange of opinions on all subjects related to dentistry; to promote the standard of dental education; to promote the usefulness, honor, and interests of its members; to enlighten and direct public opinion in regard to oral hygiene and advanced scientific dental service; to encourage and participate in civic health work along dental lines; to advocate proper dental legislation and enforcement thereof. This Society shall be a component society of the Georgia Dental Association, operated under a charter granted by the Georgia Dental Association and shall be governed in every way by the Constitution and Bylaws of the Georgia Dental Association. The jurisdiction of this Society shall embrace the counties specified in Article V of the Bylaws of the Georgia Dental Association and Article IV, Section 1, of these Bylaws. ARTICLE III - Officers The officers of this Society shall be a President, a President-Elect, a Vice President, a Secretary-Treasurer, Delegates and Alternate Delegates to the House of Delegates of the Georgia Dental Association from this society and any other officers necessary for the proper functioning of this Society. All elected officers shall be elected at the February meeting and installed by the May meeting of that year. ARTICLE IV - Executive Council Subject to the final approval of this Society, the Executive control of this Society shall be vested in the Executive Council which shall be composed of the President, President-Elect, Immediate Past President, Vice President, Secretary-Treasurer, Editor, Delegates and Alternate Delegates to the House of Delegates of the Georgia Dental Association. ARTICLE V - Standing Committees The Standing Committees shall be: 1. Program Committee 2. Board of Censors 3. Finance Committee 4 Legislative Committee 5. Necrology Committee 6. Relief Committee 7. Council on Dental Health 8. Honorable Fellow Committee 9. Nominating Committee 10. Membership Committee 11. Economics and Insurance Committee 12. Peer Review Committee It is hereby provided that the President or the Executive Council may add other committees when and if they are deemed advisable. 2 ARTICLE VI - Membership Section 1. Active Members. Any ethical, legally registered dentist, residing within the jurisdiction of this Society, shall be eligible to active membership in this Society, and shall become an active member of the Society upon compliance with the conditions of membership prescribed in the Bylaws under Articles VI and VII of the Georgia Dental Association and Article IV of these Bylaws. Section 2. Honorary Members. Any person who has made valuable contributions to the science, art or literature of dentistry or medicine may become an honorary member by election at any regular meeting of the society, provided at least fifty percent of the active members of the Society are present. Honorary members may enjoy all of the privileges of this Society except that of ballot or holding office. Section 3. Life Members. Life members of the Georgia Dental Association within the jurisdiction of this Society shall likewise be life members of this Society. ARTICLE VII All provisions in the Constitution and Bylaws of the Georgia Dental Association, now in force or adopted in the future, which apply directly to component societies shall automatically become a part of the Constitution and Bylaws of this Society. ARTICLE VIII - Amendments This Constitution may be amended at any session of this Society by a two-thirds vote of the members present, provided such amendment has been distributed in writing to the membership two weeks prior to said meeting.
3 BYLAWS OF THE CENTRAL DISTRICT DENTAL SOCIETY ARTICLE I - Officers Section 1. The President shall preside at all general meetings of the Society; appoint all committees not otherwise provided for; sign, with the Secretary-Treasurer, all letters or certificate testimonials; appoint members to fill vacancies in office or committees; notify members of such appointment; make an annual report or address at the close of his or her tenure of office; and perform such other duties as customary for a presiding officer. He or she shall be a member ex-officio of all committees and shall be the presiding officer of the Executive Council. Section 2. The President-Elect shall assist the President and Vice President in the performance of their duties and shall succeed to the office of President at the annual installation of officers of the year following his or her election as President-Elect. He or she shall preside in the absence of the President and shall serve as Program Chairman. Section 3. The Vice President shall assist the President and the President-Elect in the performance of their duties. The Vice President shall become President Elect following the completion of the term of his or her office. He or she shall be a member of the Executive Council. He or she shall serve as Chairman of the Membership Committee. He or she shall expend his or her efforts in educating ethical non-members residing in the territory of this Society as to the value of the Society, and shall promote increased membership. He or she shall expend his or her efforts toward increasing attendance at meetings of this Society and shall be responsible for the proper registration of members and guests at the meetings of this Society. He or she shall see that only those properly qualified attend meetings of the Society. He or she shall make an annual report in writing to the Society. Section 4. The Secretary-Treasurer shall keep full and complete records of this Society and its Executive Council including minutes of all meetings. He or she shall keep a correct list of the members of the Society as prescribed by the Georgia Dental Association. He or she shall keep an up-to-date copy of the Constitution and Bylaws of the Society, showing any and all amendments and standing resolutions. He or she shall notify in writing all officers of their election. He or she shall keep accurate records of all monies received and all monies expended and shall deposit all monies in a bank or depository designated by the Executive Council; paying out same on order of the President and the Executive Council or under the Bylaws of this Society. He or she shall promptly make such reports as officers of the Society shall request. He or she shall furnish in writing to the Secretary-Treasurer of the Georgia Dental Association a list of the officers elected by this Society, and shall perform such other duties as generally appertain to his office. He or she shall be required to give bond in amount to be determined by the Executive Council; the premium thereon to be paid by the Society. He or she shall be nominated by the Nominating Committee to serve a term of four years. The Secretary-Treasurer may serve two additional terms of two years each. The Secretary-Treasurer shall serve on the Executive Council. The Secretary-Treasurer will not automatically become Vice President following the completion of his/her term of office. He or she shall be a member of the Necrology Committee. In the event a vacancy occurs, for any reason, in the office of the Secretary-Treasurer, the President is empowered to fill the office until the next meeting of the Executive Council. Section 5. The Editor shall be nominated annually by the Nominating Committee. He or she shall publish in a timely fashion the newsletter of the C.D.D.S. He or she shall provide articles for the society in the State Dental Journal. He or she shall be a member of the Executive Council. His or her term is for one year. There are no restrictions on maximum number of terms of office. 4 Section 6. The Delegates to the House of Delegates of the Georgia Dental Association shall be the official representatives of this Society to that Association. They shall present to the Georgia Dental Association such business as this Society may direct. They shall make all necessary reports to this Society at its regular or special meetings, after the adjournment of the Georgia Dental Association. . Section 7. The officers shall be installed at the regularly scheduled meeting of the C.D.D.S. immediately preceding the annual session of the Georgia Dental Association. ARTICLE II - The Executive Council Section 1. The Executive Council shall transact the entire business of this Society; however, said transactions must be approved by the Society. Any member of this Society desiring to bring any matter of business before the Council may do so in writing. Section 2. The Executive Council shall convene prior to every regular meeting, the time to be designated by the Chairman (President of this Society), in order to receive reports of the officers and committees, and for the transaction of any and all business connected with the Society. It may hold subsequent meetings as necessary. The sessions of the Council shall be public and members of the Society may be heard on any matter under consideration by consent of the Council. The council shall have the right to declare Executive Session. Section 3. All business of the Society, including reports of Committee, shall be referred to the Executive Council before being presented to the Society. Section 4. The Executive Council shall pass on the expenditure of all money belonging to the Society. They may authorize certain officers or committees to expend money for specific purposes, but appropriations other than legitimate expenses shall have the approval of the majority vote of the Society. Section 5. The Executive Council shall appoint the following standing committees: 1. Two members of the Board of Censors 2. Council on Dental Health 3. Finance Committee 4. Relief Committee Section 6. In the interim between the regular meetings of the Society, the Executive Council is empowered to elect by unanimous vote an applicant for membership, provided his or her application shall have been unanimously approved by the Board of Censors. Section 7. In the event that any member, committee member, or officer of this Society shall willfully neglect or fail in the proper performance of his or her duties; or shall conduct himself or herself in an official capacity, or in a private capacity, in a manner detrimental to the best interests of this Society, it shall be the duty of the Executive Council to take cognizance of such neglect or conduct and take such action as is necessary. Section 8. The Executive Council shall make its report to the Society at each session, and upon adoption, the report shall become a part of the proceedings of the Society. 5 ARTICLE III - Duties of the Standing Committees Section 1. The Program Committee shall with the aid of the President secure clinicians and arrange a suitable program for the meetings; arrange the order of business, subject to the provisions of the Bylaws; decide what sessions shall be devoted to clinics, papers, discussions and other necessary arrangements; provide chairs, fixtures, etc. and have charge of the same. The Chairman shall keep a record of all clinics and papers and shall make a report to the Society before the close of the meeting. This committee shall cooperate with the President-Elect of the Georgia Dental Association, whose duty it is to keep a list of available clinicians, and shall notify him or her as soon as a program is arranged, of the time and place of the meeting, together with the names of the clinicians and the nature of the clinics. The program expense shall not exceed the amount stated by the budget. Section 2. The Board of Censors shall consist of three members, one of whom shall be the President-Elect, who shall serve as Chairman. Their duties are to report on the qualifications of the applicants for membership. Any charges preferred against a member shall be referred to this Board and action shall be taken as provided in Article VI, Section 2, of these Bylaws. Section 3. The Finance Committee shall consist of three members appointed by the Executive Council. They shall, immediately prior to the annual meeting, prepare a budget for the operation of this Society for the ensuing year, which they shall present to the Executive Council; this budget shall as accurately as possible list all anticipated revenue and expenditures and shall carry recommendations designed to aid the Executive Council in the economical administration of the affairs of this Society. Section 4. The Legislative Committee shall consist of at least three members. Their duties: (1) To cooperate with the Georgia Dental Association in stopping violations of existing dental laws; (2) To foster new legislation subject to approval of the Georgia Dental Association and to cooperate with the American Dental Association in its legislative program. All expenditures by this committee must receive approval of the Executive Council. Section 5. The Necrology Committee shall report in writing at each annual meeting the deaths of any members of this Society, with such biographical sketches as they may think proper. This committee shall consist of three members, one of whom shall be the secretary of the society. The Secretary shall send an appropriate letter to the next of kin of any departed member. Section 6. The Relief Committee shall be a standing committee composed of three members of this Society, to be selected by the Executive Council. Vacancies upon said committee shall be filled by the Executive Council. This committee shall cooperate with the relief committee of the Georgia Dental Association and American Dental Association in establishing eligibility for aid. Section 7. The Council on Dental Health shall devise and promote such methods as will serve to educate the general public on Oral Hygiene and more intelligent care of the teeth. They shall censor and furnish all information given to the public concerning dental subjects. They shall work towards assisting news agencies in the dissemination of any matters that they feel are of public interest. They shall actively cooperate with the Council on Dental Health of the Georgia Dental Association. They shall prepare suitable articles concerning the meetings of the Society and other activities, and submit these articles to local newspapers. They shall cooperate with the editor of the Journal of the Georgia Dental Association in providing news within the district. 6 Section 8. The Honorable Fellow Committee shall be composed of three members who are themselves Honorable Fellows of the Georgia Dental Association. They shall submit in writing any recommendations for Honorable Fellow to the Honorable Fellow Committee of the Georgia Dental Association. Their recommendations shall be accompanied by the qualifications of any candidate or candidates. Section 9. Nominating Committee shall consist of the following: (1) Immediate Past C.D.D.S. President, (2) Chairman of the Delegation to G.DA, (3) the Senior ADA Delegate or Alternative ADA Delegate, and (4) Two members at large from the C.D.D.S.. These members will be elected at the November meeting, following nominations from the floor. The Nominating Committee will present its slate of candidates for current C.D.D.S. elected positions at the February meeting. Section 10. The Membership Committee shall consist of any number of members at the discretion of the President. The Vice President shall be the Chairman of this Committee. The committee duties shall consist of actively endeavoring to obtain, as members of the Society, every qualified dentist within the jurisdiction of this Society. It shall actively cooperate with the Membership Committee of the Georgia Dental Association. It shall expend its efforts toward increasing attendance at meetings of this Society and shall be responsible for the proper registration of members and guests at the meetings of this Society. It shall see that only those properly qualified attend meetings of the Society. Section 11. The Economics and Insurance Committee shall consist of three members appointed by the President. Their duties are as follows: (a) To represent the Central District Dental Society in all matters pertaining to the establishing of fees for dental services under any State or Federal agencies. (b) To evaluate for the membership and advise on types of insurance for which they are solicited. (c) To cooperate with the Georgia Dental Association in fostering coverage for membership. (d) To act as intermediary between the insured and the agent in any grievance arising from the settlement of a claim and its adjudication. (e) The Chairman shall make an annual report on the activities of said committee to the Executive Council. Section 12. The Peer Review Committee shall consist of five members, named by the Executive Council. One member shall be this society's representative on the Georgia Dental Association Peer Review Committee and he or she shall serve as chairman of the Central District Peer Review Committee. The committee shall function within the framework of the Peer Review Manual of the Georgia Dental Association and the policies established by the Peer Review Committee of the Georgia Dental Association. ARTICLE IV - Membership Section 1. This Society shall be composed of dentists from the following counties in the State of Georgia: Spalding, Butts, Jasper, Putnam, Pike, Lamar, Monroe, Jones, Baldwin, Upson, Crawford, Bibb, Wilkinson, Johnson, Twiggs, Peach, Houston, Bleckley, Laurens, Dooly, Treutlen, Pulaski, Dodge, Wheeler, Montgomery, Crisp, Wilcox, Telfair, Toombs; and shall be known as the Central District Dental Society of Georgia. Ethical dentists residing in this area shall be eligible. Each Component Society shall determine the qualifications of its own members, but, as such Societies are the only portals to membership in the Georgia Dental Association and the American Dental Association, they must comply with Article VI, Section 1 of the Georgia Dental Association's Constitution and Bylaws. 7 Section 2. Candidates for membership apply upon the prescribed application blank furnished by the Georgia Dental Association. This application shall be accompanied by a year's dues, except as provided by Article VII, Section 2 of the Bylaws of the Georgia Dental Association wherein stated, "Members serving with any branch of the Military Service shall be exempt from State dues while in active service or while on temporary duty." This shall also be applicable to dues in the Central District for persons in the Military Service, unless discharged prior to June 30th. All graduates, provided they are American Dental Association student members, will be exempt from paying any Central district dues the year of graduation. All applications shall be referred by the Secretary to the Board of Censors, who shall investigate and submit their report thereon. When the Board of Censors submits a favorable report on any application for membership to a regular meeting of this Society, it shall require a majority vote of the members present to elect the applicant to membership. Any dentist may appeal to the Georgia Dental Association against an unfavorable report of the Board of Censors on any application. In the intervals between the regular meetings of this Society, the Executive Council shall be empowered to elect such applicants to membership by unanimous vote and provided the Board of Censors has unanimously approved the application. Any actions taken by the Executive Council on applications for membership to this Society shall be reported at its next regular meeting. Applications from rejected candidates shall not again be received within six months of such rejections. Section 3. Any member who has been dropped from the roll due to non-payment of dues may be reinstated without action of this Society by obtaining the endorsement of the Board of Censors and paying all back Society and Association dues; provided, however, that not more than one year's dues remain unpaid. Otherwise, the applicant must be elected as if a new member. Section 4. When a member in good standing changes his or her residence in this State, the Secretary shall issue a certificate which will entitle him or her to membership in the component society into whose jurisdiction he or she moves. Any dentist who shall move into the jurisdiction of this society and present to the Secretary such certificate from any other component society in this State shall be accepted as a member in good standing from this Society. Section 5. Honorary members shall be elected by the Society on nomination of an active member, and, if elected, shall have the privilege of the floor but not the vote. The nomination shall first be placed with the Executive Council and upon their approval shall be placed before the Society. Section 6. Life members shall be those who are life members of the Georgia Dental Association and American Dental Association. They shall be exempt from dues. Section 7. Upon election to membership, each new member shall receive a copy of the Constitution and Bylaws of the Georgia Dental Association and a copy of the Constitution and Bylaws of this Society, and a copy of the Code of Ethics of the Georgia Dental Association. Section 8. This Society shall be governed in relation to its members by the Code of Ethics of the American Dental Association and the Georgia Dental Association. 8 ARTICLE V - Dues Section 1. The annual dues of this Society shall be set by the Executive Council with approval of the membership. Section 2. Any member who shall fail to pay his or her dues by March 31st shall be subjected to the rules regulating delinquents of the Georgia Dental Association and ~hall be suspended by this Society. Section 3. Life members of this Society shall be exempt from dues in this Society. Section 4. Honorary members shall be exempt from all dues. ARTICLE VI - Resignations and Expulsions Section 1. A member of this Society in good standing may honorably withdraw his or her membership by application to the Society, provided he or she is in good standing with all dues paid at time of application for withdrawal. Section 2. Any member may be impeached for violation of the laws of this Society, for malpractice, or other gross misconduct. All charges shall be made to the Board of Censors in writing, with specifications clearly setting forth each violation of the Code of Ethics governing this body. The member so impeached shall have transmitted to him or her by the Board a written copy of the impeachment with notice of the time of hearing before the Board of Censors of this Society. If the report of said Board of Censors sustains such impeachment, this Society at the next regular meeting may, by ballot, suspend or expel such member by three-fourths of all votes cast. Section 3. A member of this Society against whom charges shall have been made for violation of any of the laws of this Society, including the Code of Ethics, shall not cease to be a member of the Society by resignation or by failure to pay his dues until the charges against him or her have been acted upon by this Society, provided that such action shall be taken by the Society at the next regular meeting after the charges shall have been made. Section 4. Any member who may feel aggrieved at the action of the component society toward him or her shall have the right to appeal to the Georgia Dental Association. ARTICLE VII - Meetings Section 1. The regular meetings of the Society shall be the second Thursday of the months of September, November, February, and May. All elected Society officers will be elected at the February meeting and installed at a date established by the Executive Council. The date of any meeting may be changed by the Executive Council. Section 2. It shall be the duty of the President of this Society to endeavor to arrange the dates of the meetings of this Society, so as to avoid conflicts with meetings of other district societies if possible. Tentative dates for the meetings shall be submitted to the President-Elect of the Georgia Dental Association who will assist in coordinating meeting dates. ARTICLE VIII - Papers All papers read before this Society shall become its property unless otherwise arranged for by the Board of Censors. 9 ARTICLE IX - Order of Business Section 1. The order of business shall be as follows: (1) Call to order by the presiding officer (2) Reading of the minutes (3) Committee Reports (4) Unfinished business (5) New business (6) Program (7) Adjournment Section 2. Parliamentary Procedure shall be governed by the Parliamentary Reference established by the American Dental Association. Section 3. The order of business may be suspended by two-thirds vote of all members present. ARTICLE X - Amendments These Bylaws may be amended at any regular meeting of this Society provided notice has been given at a previous regular meeting, or in writing at least two weeks before the regular meeting. They may be amended at any meeting by unanimous consent, provided two-thirds of the membership is present.
Central District Dental Society Policy Manual 1- PREAMBLE This manual has been prepared to inform present and future officers and members of the Central District Dental Society of the policies pertinent to the operation of the society. It shall be the responsibility of the Executive Council of the Central District to adopt, amend or rescind these policies. From time to time policy changes will be published in the District Newsletter so that all members will be familiar with them, thereby promoting a free exchange of ideas between the members and the Executive Council. Hereinafter in this manual when the letters C.D.D.S. appear they shall denote "Central District Dental Society." 2- President It shall be a policy that the President hold an Executive Council Planning Session between the May and September regular meetings after his or her installation. 3- President Elect It shall be a policy of the C.D.D.S. that the President Elect in his or her role as program chairman is responsible for securing appropriately engraved plaques for clinicians at the regularly scheduled meeting of the Society and presenting these plaques to the clinicians. Prior to each meeting the program chairman shall secure from the Secretary-Treasurer a check for the appropriate honorarium for the clinician. It shall be a further policy that it is the responsibility of the program chairman to communicate with the Secretary-Treasurer prior to each meeting, informing him or her of what audio-visual equipment and accessories will be required by the clinician. It will also be the responsibility of the program chairman to host the clinician for each meeting, seeing that he or she is seated in the proper place and that all necessary equipment is in order. 4- Vice President It shall be a policy of the C.D.D.S. that the Vice President provide a list of those members who have missed four consecutive meetings. The names on this list shall be published in the Newsletter immediately preceding the annual meeting of the Society. The nomination of the Vice President should be focused upon the following priorities. He or she should be the most qualified person for the duties/responsibilities of the office. A reasonable effort shall be made to ensure that every other year, the Vice President be a member from outside Bibb County. The residence of the candidate is not, however, a binding requirement, since the primary objective is to seek the most qualified person for the position of Vice President. The Vice President shall serve as Membership Chairman. He or she shall endeavor to encourage attendance at Society meetings and to promote new membership. 5- Secretary-Treasurer It shall be the policy of the C.D.D.S. that the Secretary-Treasurer has the responsibility of selecting an appropriate location for each regular meeting and shall plan the menu. The Secretary-Treasurer has the responsibility of notifying the membership of the time, date, and location of the regular meetings of the Society. 6- Assistant Secretary-Treasurer It shall be the policy of the C.D.D.S. that an Assistant Secretary-Treasurer be an optional officer of the Society. He or she shall be nominated by the Nominating Committee and elected by the Executive Council, in the event that the Secretary-Treasurer communicates his or her desire to terminate his or her office. Effort should be made to have the Assistant Secretary-Treasurer serve for one year prior to becoming Secretary-Treasurer. 7- CENTRAL DISTRICT DENTAL SOCIETY DELEGATION TO HOUSE OF DELEGATES GEORGIA DENTAL ASSOCIATION It shall be the responsibility of the chairman of the delegation to have a caucus of the C.D.D.S. delegation some time before each meeting of the House of Delegates of the Georgia Dental Association. This chairman also has the responsibility of presenting to the Executive Council and the Editor of the Newsletter a written report of the proceedings of the House. He or she shall also provide an attendance record of his or her delegation to the Executive Council and the nominating committee of the C.D.D.S. It shall be a policy that, as nearly as possible, new members of the delegation to the G.D.A. House of Delegates be elected alternately from in and out of Bibb County. Each member of the delegation other than the Chairman moves up one slot annually so that one alternate delegate is added to the delegation each year. It shall be a policy that all officers of the C.D.D.S. attend all meetings of the House of Delegates of the G.D.A. Policy As Relates To C.D.D.S. Delegation to G.D.A. House of Delegates. (1) A member must have practiced in the C.D.D.S. for at least 3 years before becoming eligible to become a delegate or an alternative delegate. (2) To be eligible to serve as Chairman of the delegation a member must have served as an alternate and/or delegate for at least two years. (3) The Chairman of the delegation will be nominated by the Executive Council for a term of two years. The Chairman may serve no more than three consecutive terms as Chairman. (4) Following a delegation roll up, and after serving the maximum number of terms as Chairman, a member must not serve as an alternate or a delegate for one year. (5) Roll up of Delegation procedure: upon a delegate's or alternate delegate's annual election he or she shall roll up one place on the delegation for a maximum of seven years. (6) All members with exception of the Chairman shall be elected yearly by the membership at the February meeting. 8- Legislative Committee It shall be a policy of the C.D.D.S. that it is the responsibility of the Legislative Committee to plan and execute all arrangements for the Annual Legislative Dinner. Close cooperation between the legislative chairman and the Secretary-Treasurer is absolutely necessary. 9- Relief Committee It shall be a policy that the Relief Committee shall now be known as the Relief and Survivors Assistance Committee. 10- New Members It shall be the policy of the C.D.D.S. that all new members are appropriately inducted into the society. Each new member shall be informed by the Secretary-Treasurer of the meeting at which he/she shall be introduced to the Society. It is the responsibility of the membership chairman to arrange for a current member, who resides in close proximity to the candidate, to host that candidate during the meeting at which he/she will be inducted. All new members will be seated at a prominent reserved table during the meeting. The membership chairman shall introduce to the society all the new candidates; then the President of the society will welcome them briefly and shall present each candidate with a copy of: 1. Constitution and Bylaws of C.D.D.S. 2. Policy Manual of C.D.D.S. 3. Current Committee List of C.D.D.S. 12- Council on Dental Health Committee It shall be a policy of the C.D.D.S. that the Council on Dental Health shall be organized as follows: General Chairman - Roll-up from position of Sub Chairman for Macon. Sub Chairman - Macon (with committee of 3 from this list) Milledgeville Griffin Warner Robins Dublin Thomaston Cordele Representatives Wrightsville Ft. Valley Forsyth Monticello Vidalia Eatonton McRae Eastman Bamesville Jackson Montezuma Perry Sandersville Cochran Hawkinsville Gordon Vienna 13- Honorable Fellow Committee IT SHALL BE THE POLICY OF THE CENTRAL DISTRICT THAT: One new member shall be appointed each year and serve for three years. The names are submitted at a time set by the state chairman, a meeting of the state committee may then be held or a vote may be taken by mail It is a recently instigated state policy that no more than 1% of the membership be elected in anyone year. This gives the Central District either one or two places (175-200 members) at this time (1993). As it is impossible for three people to know of the activities of all the members and to collect the proper information for the state, each and every member should be encouraged to submit names and credentials of persons they feel worthy. This information should be in the hands of the district committee by September 1. 14- Nominating Committee It shall be a policy of the C.D.D.S. that the Nominating Committee consist of the following: 1. Immediate Past C.D.D.S. President 2. Chairman of the Delegation to G.D.A. 3. The Senior A.DA Delegate or Alternative A.DA Delegate. 4. Two members at large from the C.D.D.S. These members will be elected at the November meeting following nominations from the floor. The Nominating Committee will present its slate of candidates for current C.D.D.S. elected positions at the February meeting. 15- Honorable Fellow Committee It shall be a policy that the Honorable Fellow Committee retain a current file of all possible candidates. It shall further be a policy that the Honorable Fellow Committee, having three members, have a staggered membership, i.e.: one member rotating oft' each year. The senior member of the committee serves as its chairman. 16- Newsletter It shall be the policy of the C.D.D.S. that the editor publish in a timely manner, a newsletter which will inform the membership. 17- General Policies It shall be a policy of the C.D.D.S. that all guests pay for their meals unless they are prospective members or clinicians. It shall be a policy of the C.D.D.S. that, where practical, all appointments to committees shall be on a roll-up basis. It shall be a policy of the C.D.D.S. that all committee reports shall be due and presented at the May meeting of the Executive Council. It shall be a policy of the C.D.D.S. that the delegates, alternate delegates and new members be seated at a reserved table nearest the speaker's right. It shall be a policy of the C.D.D.S. that each committee chairman have the responsibility for updating the committee's manual before passing it to his or her successor. At such time as the policies contained in this manual are adopted by the Executive Council of the Central District Dental Society they shall supersede any and all existing policies of the Society and all such policies are automatically rescinded. 18- Approved _________ date_________________ Chairman. Exec. Council ___________________ President C.D.D.S. ________________________

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